Maintaining Defibrillators in Schools: A How-To Guide

Keeping your school’s AED (Automated External Defibrillator) ready can save lives.
Use this step-by-step guide to set a simple maintenance routine for principals, facility managers and safety officers.

Who should use this guide

School principals, business managers, facility managers, first aid officers and sports coordinators.

Before you start

• Confirm where each AED is located and that it’s accessible to staff and students.
• Nominate two responsible staff members for AED checks and record-keeping.
• Fill out your details below to download the checklist.

Step 1: Weekly visual check (1-2 minutes)

1. Confirm the AED is in its designated location and unobstructed.
2. Check the status indicator shows “ready” (green light/tick on most models).
3. Inspect cabinet and signage for damage and visibility.
4. Log the check (date/initials).

Tip: If you need a compliant outdoor wall cabinet, see this AED wall cabinet.

Step 2: Monthly battery check (3-5 minutes)

1. Check the AED battery status and note remaining life.
2. Record the battery install date and expected replacement date in your log.
3. Keep a spare on site if recommended by the manufacturer.
   Find replacements: AED batteries

Step 3: Monthly electrode pads check (3-5 minutes)

1. Confirm adult pads are sealed and in date.
2. Confirm child/paediatric pads are available if required for your model.
3. Record both pad expiry dates in your school calendar with reminders 60–90 days before expiry.
   Find replacements: AED pads.

Step 4: Cabinet and accessories (monthly)

1. Test cabinet alarm/light if fitted.
2. Confirm scissors, razor, gloves and CPR face shield are present.
3. Check cabinet lock or break-seal is operational.
   Upgrade/replace: AED wall cabinet

Step 5: Annual service and software

1. Book an annual inspection/service with an authorised provider.
2. Check for any manufacturer software updates or recall notices.
3. Update your school AED register and training records.
   Need help? Contact First Aid Accident & Emergency

Step 6: Training and records (ongoing)

1. Schedule AED awareness refreshers for staff each term (5–10 minutes in staff meetings).
2. Induct new staff on AED locations and basic use.
3. Maintain a simple logbook or digital sheet for all checks, parts and services.
   Explore training: First Aid & CPR courses

What to do after an AED is used

1. Remove the device from service and mark as “Not Ready”.
2. Replace used pads and any opened accessories; check battery status.
3. Wipe down the AED (follow manufacturer instructions).
4. Log the incident and book a post-use inspection if recommended.
5. Find replacement parts: pads and batteries

Download the checklist

Defibrillator Maintenance Checklist for Schools (fillable PDF)

Need advice or service?

For servicing, replacement parts or to request a school defibrillator quote, contact First Aid Accident & Emergency.